Daycare & Childcare CRM
Manage family enrolments, waitlists, tuition schedules, and emergency contacts in one spreadsheet. Built for home daycare operators and small childcare centres who want organised records without expensive management software.
What's Included
- Family enrolment pipeline with waitlist management
- Child profiles with allergies and medical notes
- Emergency contact and authorised collection log
- Tuition package and payment schedule tracker
- Government subsidy and voucher record
- Sibling group management
- Capacity and occupancy dashboard
- Lifetime updates
The Daycare & Childcare CRM gives small childcare providers the organised records they need — from enquiry to enrolment, from tuition payment to emergency contacts — without the complexity or cost of dedicated nursery management software.
Know every family. Know every child. Know exactly who’s paid and who’s on the waitlist.
Why a Spreadsheet CRM?
Childcare management platforms like MyKidReports, Brightwheel, or Famly cost $50–$150/month. For home daycare operators and small private nurseries with 10–60 enrolled children, this template covers everything that matters — for a single one-time payment.
Included Sheets
| Sheet | Purpose |
|---|---|
| Dashboard | Current enrolment, waitlist length, payments due this month, upcoming renewals |
| Enquiries | Prospective family pipeline from first contact to enrolment or waitlist |
| Children | Child records: name, DOB, allergies, medical notes, and start date |
| Families | Parent/guardian contact database with emergency contacts and authorised collectors |
| Enrolments | Active enrolments with session type, days, start/end date, and tuition package |
| Payments | Monthly tuition tracker with subsidy/voucher amounts and outstanding balances |
| Waitlist | Waitlist queue with priority, preferred start date, and parent contact |
Who It’s For
- Home daycare operators managing 5–20 enrolled children
- Small private nurseries and childcare centres
- After-school care and holiday club providers
Compatibility
Fully functional in Google Sheets (recommended) and Microsoft Excel 2016+.
Frequently asked questions
Yes. All templates work with the free version of Google Sheets. No paid subscription or Google Workspace plan required.
Absolutely. You pay once and own the template forever. No monthly fees, no recurring charges — ever.
Yes, everything is fully editable. Add your logo, change colors, rename columns, or add new fields to match your exact workflow.
You receive a Google Sheets link and an Excel (.xlsx) file. Both are instantly accessible right after purchase.
No. The templates are built for non-technical users. If you can fill in a spreadsheet, you can run your CRM with this.
We offer email support at [email protected] and WhatsApp for quick questions. Most issues are resolved within a few hours.